1. Learn The 5 Essential Keyboard Shortcuts
Locate the Gmail “Settings” section at the Top Right
Enable keyboard shortcuts in the Gmail Settings section
- Tab+Enter – Send e-mail.
- “C” – Compose
- “E” – Archive message
- “#” – Delete message (Shift+3)
- “SHIFT‘- Open email in a new window when combined with any other action. (Shift+C will open a new compose message in a new window)
- “?” Access the shortcuts cheat sheet (Shift + / )
2. Explore Gmail Labs Features
Visit Settings > Labs to view the optional labs settings
Recommended Labs Features to Turn On:
- Background Send – Helps avoid the 1-2 second delay each time you send an e-mail.
- Undo-send – Gives you an extra 5 seconds to recall an e-mail if you hit send too quickly.
- Signature Tweaks – Places your e-mail signature directly after your reply message, and removes the pesky “–” symbols.
3. Understand the “Archive” Function
The “archive” button
- In Gmail, you generally always “archive” instead of “delete”
- When you “archive” something, you are simply removing it from the inbox.
- You can always view your archived mail by either using the “search” or clicking “All Mail” on the left navigation
4. Gmail Search is Crucial – Learn The 10 second rule
Why is Gmail better than Outlook, even on day one? The search function is incredibly powerful, and saves time.
10 Second Rule: If you can’t find an e-mail after 10 seconds of browsing, search for it.
Search is not the slow, useless process you became accustomed to in Outlook. In Gmail search, simply recall one unique keyword that might have been mentioned in an e-mail, and you instantly filter the number of e-mails you have to sift through to find your result.
Learn a few of the helpful shorthand codes you can enter in the search box to save time and narrow your results
- Narrow search to e-mails send from a specific e-mail address
- Narrow search to e-mails that has a specific e-mail address in the “TO” box
- Includes only e-mails with an attachment
- Includes only starred e-mails (useful if you have certain emails you reference often)
- Equivalent of searching your sent mail folder.
5. Inbox Zero
If you are properly using the “Archive” functionality, your ultimate goal is to get your inbox down to as few e-mails as possible.
Have any other essential Gmail tips?